Container Loan Plan

Undertaking provided by the beneficiary owner of the cargo stating the details like

* Marks and Nos, Counts of the packages,
* Particulars of cargo
* Container No
* Seal No
* Stuffing date
* Bears the signature and stamp of the consignor

Inland Way Bill

A document that acts as receipt for the goods and evidence of the contract of carriage. A Way Bill is non-negotiable document. Under a way bill, delivery will be affected to a nominated consignee upon proof of identity. As a title it presents a personal contract between the shipper and the carrier only. Upon delivery of the cargo, the IW Bill is endorsed an surrendered by the consignee to the carrier. It contains the important details like:

* Consignor Name & Address
* Consignee Name & Address
* Notify Party Name & Address
* Container No, Cargo Weight, Seal No, No. of Packages, Description of Goods.

Forwarding Note

A note issued to IR by the consignor/private train operator requesting to move the container rake from the loading station to the unloading station.

In case of Private Trains Operator, the consignor gives this note to the private train Operator for moving the cargo from one place to another desired place. The document is a proof of evidence in case of any dispute with the Indian Railways.

The forwarding note mentions detail:

* Consignor Name & Address
* Consignee name & Address
* Total cargo weight
* Commodity detail.

Goods Receipt

Goods Receipt is a proof of delivery of cargo to the consignee/agent which is duly signed and stamped by the consignee. It contains the detail like:

* Consignor Name & Address
* Consignee name & Address
* Total cargo weight
* Commodity detail.
* No. of packages, Batch no, Excise Invoice no.,
* Lorry No, Date of Dispatch of Cargo and the Date of Delivery of the cargo.

Delivery Order

It is a written direction in standard format given by the Rail operator to ICD authority to release the cargo to the named delivery party or the local nominated transporter for onward movement of the cargo the consignee’s warehouse. It is duly signed and stamped by the Rail Operator and the transporter. It contains the detail like:

* Consignee Name & Address or Transporter Name on account of Consignee.
* From and To Destinations.
* Lorry No.
* Commodity detail, Package no, Batch no.

Gate Pass

A gate pass is a written order given by the rail operator to the ICD/Port authority for allowing the lorry move out of ICD with the specific container or cargo.

It contains the detail like:

* Lorry No.
* From and To destinations.
* Container No, seal no.
* Description of cargo, weight of cargo and batch no.

It bears the signature and stamp of the rail operator.

Job Order

A job order is a written instruction given by the carrier/rail operator to the ICD/Port authority for executing the activity mentioned in the job order which can be stuffing/de-stuffing of cargo, delivery of the container for factory de-stuffing/stuffing. It contains the detail like:

* Lorry No.
* Container No.
* Mode of Operation
* Job order date & time
* Job completion Date & Time.

Railway Receipt ( RR)

A receipt issued by Indian Railway to the consignor/private train operator as a proof of goods/container being received for onward movement from the point of loading to the destination point. Indian Railway gives delivery of cargo/container to the consignor/private train operator only after the original RR is submitted to IR. Original Copy of RR (Railway Receipt) and Train Summary is given by Indian Railway to Boxtrans subject to payment of Railway Haulage and other Under Charges if applicable. It contains the detail like:

* Distance between origin to destination point.
* Loading point and the unloading point and their alphabetical & numeric codes.
* Container wise cargo weight
* Amount of Haulage
* Sender’s name & Address
* Consignee’s name & Address.
* Paid or To Pay movement.
* The RR is duly stamped and signed by the concerned railway officer at the loading point.

Train Summary

It is an important railway document. It is wagon wise container detail of the train. It mentions the cargo weight, tare weight and total weight of each wagon along with commodity, container/wagon seals.

In addition to above, the following are the documents to be furnished by consignor to the carrier/rail operator for delivery of the cargo:

Form 37 is one of the types of road permit applicable in Manipur state.

Such forms are to be submitted at the border crossing/check post and are to be endorsed by the concerned officer at the border check post. One copy of such form is kept by the border check post. The consignee sends one copy of endorsed form to the consignor for sales tax clearance. It is a declaration of the cargo being consigned to the consignee. It is submitted at the border and contains the complete detail of the goods like:

* Consignor name & address, consignee name & address.
* Batch no, weight of the cargo, value of invoice etc.
* TIN/CST number of the consignor

Form 38

Different forms are applicable for different states where the goods are to be delivered. It is issued by the purchaser party by the selling party declaring the goods is delivered to their state. Form 38 is applicable in case of UP and Haryana, form 18 for Rajasthan, Form 16 for Uttranchal. Such forms are to be submitted at the border crossing/check post and is to be endorsed by the concerned officer at the border check post. One copy of such form is kept by the border check post . The consignee sends one copy of endorsed form to the consignor for sales tax clearance. It is a declaration of the cargo being consigned to the consignee. It is submitted at the border and contains the complete detail of the goods like:

* Consignor name & address, consignee name & address.
* Batch no, weight of the cargo, value of invoice etc.
* TIN/CST number of the consignor

Excise Invoices

It is a business document prepared when excisable goods are issued from a manufacturing plant to be sold to a customer or to be transferred to another plants or stock yards. It contains Goods Movement and Taxes information. This process is a part of procurement covered under Country Version India (CIN). It lists the goods and states, quantity and how much excise duty applies on them. The customer uses the excise invoice to claim back the excise that it has paid from the excise authorities.

Packing list of goods.